2024 AGM Minutes

Minutes of an AGM held on 22 July 2024 at Royal George, Bedwin Street

1. Those Present; Committee R Neal, S Hiller, A Parslow, R&S Davis and M Hardy.
   Apologies from R Gaulton.
   League members; R Mould Royal George “A”, J Lambert the Village.
   Apologies A Osborne the Bear and P Gaulton Royal George “B”.
   
   
2. The Match Secretary standing as Chairman welcomed all committee and league members to the AGM, He declared the meeting open at 2005 hrs.
   
   
3. Minutes of the previous AGM; were read by the secretary, proposed by R Mould, seconded by J Lambert, passed by the AGM and signed by the Vice-Chairman.
   
   
4. Matters Arising
   
   R Maggs is now being cared for in Laverstock Care Home.
   
   
5. Correspondence;
   
   None.
   
   
6. Treasurers Report
   
   The Balance Sheet was presented to the AGM, The Lloyds account has been working well for us, however following my medical incident over the New Year, we realised that only I had access to the account, so we have now added MS Hiller as insurance should anything happen to me. We have also taken steps to have Jane Arnott removed as signatory and add Rose Gaulton in her place.
   
   Balance Sheet
   
   
   • We started the year with £2,529.07 in the Lloyds account and cash on hand, carried from the last balance sheet.
   • 200 Club sales for 2023-24 came in at £60. This is misleading as most of the renewals for this year were included in last year’s balance sheet. I set the prize levels at £15/£10/£5=£30 making the prizes total £360.
   • I have included advanced purchases for next year’s 200 Club as these were made using Bank Transfers Only 3 teams have renewed so far, but one of these has purchased an additional ticket.
   • The renewal forms included a “credit” on the renewal forms for some teams, which should be used up as the teams renew their tickets.
   • Lloyds bank do not pay interest on their account, but they do not charge for our online banking service.
   • This year we once more put stamps on the result cards. As there are fewer teams in the league, this came to a “reasonable” £112.50. I feel we can continue to do this.
   • The cost of supplying trophies came in at just under £800. Once more we went to Trophyman and they did a kindness of supplying replacement perpetual trophies for those lost during the Covid Years to the value of £100 without cost to us. This valuation has been added to the Additional Assets section.
   • We end the year with £1,612.18. Remember this includes only a handful of advanced 200 Club sales.
   • I feel we hold sufficient funds to once more allow the league entry fee to be waived for existing teams.
   
   
7. Match Secretaries Report
   
   R Neal extended his thanks to the league for their support for making a good last season and their support of the competitions. He also thanked S Hiller for her efforts in running the competitions, in turn S Hiller said that without R Gaulton and S&R Davis it would have been a totally different matter. The new season will start 16 Sep with ten teams unless any new teams can be found. J Lambert said the Royal Oak Wishford would like to start playing “pub games”, he will speak to them taking a copy of the draft fixture list to show them.
   
   
8. Secretaries Report
   
   Nothing to report but thanks to all for another successful season and thank to R Gaulton, R Neal and S&R Davis for all their help at the competitions.
   
   
9.  Chairman’s Report; R Neal has stood in for this AGM and thanked the league and committee for another good season.
   
   
10.  Election of Officers and Committee Members; R Neal asked Committee if they were willing to stand again next season, all said yes. He asked the league members present if they wished to vote Committee back individually or en bloc, J Lambert proposed en bloc, R Mould seconded and R Neal stood down and the Committee were unanimously voted back on. S Hiller proposed R Neal to be the new Chairman, seconded by R Mould and passed by the AGM.
    
    
11. Any other Business; There was no other business.
    
    
12. Date & Venue of the Next AGM; July/August 2025 (TBC) at the Royal George commencing at 2000 hrs.
    
    
13. There being no other business the Match Secretary thanked everyone for attending and closed the AGM at 2025hrs.